International Travel Coordinator
Mō Tēnei Tūranga Mahi | About the Role
Join our team as a part-time International Travel & Accommodation Coordinator at Wintec | Te Pūkenga.
In this key support role, you’ll be responsible for coordinating timely and cost-effective domestic and international travel for staff, and occasionally for students, ensuring all bookings align with approved travel plans and organisational policies. You'll also oversee accommodation arrangements for inbound international visitors, provide pre-departure guidance, and maintain accurate records of travel and accommodation activity.
This position is based at our Hamilton campus and reports directly to the International Director. The appointing salary range is $65,000 - $66,000 (pro rate), depending on skills and experience.
Key Responsibilities:
- Coordinate domestic and international travel bookings, including flights, accommodation, car hire, shuttles, insurance, and visas.
- Manage accommodation bookings for inbound international visitors, ensuring suitability and budget compliance.
- Provide pre-departure support and guidance to travelling staff, including itineraries, visa requirements, insurance, and travel policy compliance.
- Maintain accurate travel and accommodation records for reporting, budget tracking, and planning.
- Develop, implement, and review travel procedures and policies to ensure compliance with Wintec’s travel policy.
He kōrero mōu| About you
To be successful in this role, you will have:
- Excellent organisational skills with the ability to manage multiple bookings, schedules, and priorities.
- Clear and confident communication skills, both written and verbal, and the ability to liaise effectively with a wide range of stakeholders.
- Proven problem-solving skills, responding quickly and effectively to last-minute changes, travel disruptions, or emergencies.
- Attention to detail in managing international travel bookings, contracts, and visa documentation.
- A customer service focus with a proactive and responsive approach to supporting staff and stakeholders.
As an inclusive and supportive employer, we value diversity and want to encourage anyone interested to apply, regardless of whether you tick all the boxes or not.
We know that people from underrepresented groups and women in particular don't apply for roles if they're not a 100% match, but we're not looking for perfection, we're looking for potential.
We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your Cover Letter.
For more information please view the Position Description below.
Mō Mātou | About us
Wintec is a business division of Te Pūkenga, a vibrant and progressive tertiary institute with regional campus locations in Hamilton.
Wintec | Te Pūkenga is committed to giving effect to Te Tiriti o Waitangi and delivering services in a manner that responds to the needs of Māori learners and their whānau, as well as the aspirations of iwi and Māori communities throughout our region (including Māori employers). To deliver effectively on this commitment, we recognise the need for a culturally competent and confident workforce vertically and horizontally across our organisation.
Me pēhea te tono | How to apply
As a responsible employer and education provider, Wintec | Te Pūkenga is committed to the protection of children and vulnerable persons and applies relevant policy and practice to meet this commitment. Applicants for this position should have NZ residency or a valid NZ work visa and will be required to undergo pre-employment checks; Successful candidates will be required to undergo relevant vetting and employment checks.
We will be assessing applications as they come in and this role will be closed earlier if we receive a suitable candidate.
